How To Avoid The Top 3 Budget Busting, Stress-Inducing Mistakes When Moving Your Office
Moving is always a pain in the rump, but it doesn’t have to be a horrific, expensive experience. The number one lament from someone who’s experienced a “bad” move is, “I didn’t know I needed to…” followed closely by “I completely forgot that…” In other words, it’s what you don’t do that makes the move a disaster. To make your move easy and effortless, here are the 3 most common mistakes you want to avoid:
Mistake #1 — Trying To Save Money By Using Your Employees To Move Your Computer Network
Don’t ask your staff to disconnect, move and reconnect computers, phones and other devices just to save a few bucks. You’ll frustrate them and end up with phones ringing at the wrong extension, lost cables, and workstations that get dropped rendering them useless. You don’t want to let the movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive. Be smart and hire an IT pro to pack and move your network.
Mistake #2 — Not Hiring The RIGHT IT Firm To Move Your Network
While we’re on the topic, make sure you know what to look for when outsourcing the move. A few things to look for would include references from other clients, proof of insurance (get them to fax you a copy), a service level guarantee limiting the amount of time you are down, and a professional, organized approach to quoting the move. A real pro will insist n visiting your current location as well as your new location to conduct a detailed site survey. NEVER hire anyone who wants to quote moving your network over the phone. Additionally, look for an IT company that will apply the charges for conducting your site survey against the total cost of the move if you choose them.
Mistake #3 — Not Giving Your Phone, Internet And Cable Vendors Enough Advance Warning
Eighty percent (80%) of unexpected communications blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Advance planning will help you avoid emergency rush fees or band aid fixes to make things work.
Internet and telephone connections require as much as six weeks advance notice to be installed, tested and ready the day you move in. And if you are building a new office, don’t leave it up to the builder to decide how many power outlets, network and phone connections you will need.
With printers, scanners, faxes, and other technologies connecting directly to the network these days, the rule of thumb of one electrical outlet, one phone and one network connection per employee is woefully outdated. Consult an IT provider in the early planning stages to ensure you have what you need before the drywall goes up.
Want Some Help Getting Ready For Your Move?
Our Free Site Survey and Network Move Plan Can Help!
As a prospective client, we’d like to offer you a free Site Survey and Network Move Plan. At no charge, we will come to your office to review your current situation, business practices and needs, look at your new location and new needs, and provide recommendations on how you can make this move go as quickly and smoothly as possible.
We will discuss your options, clarify any grey areas, and answer any questions you have. We will also map out the costs and steps involved so you know exactly what to expect and give you recommendations to keep downtime to an absolute minimum.
You are under no obligation to do or buy anything; this is simply our way of introducing our services to you and demonstrating how we can make your office move project a complete success.
What To Do Now
To request your Free Site Survey and FREE Network Move Plan, do one of the following:
- Call us direct at 804-796-2631, Ext. 3 for Customer Service.
- Or, send me an e-mail: [email protected].